When and how is permission requested?
Any member of staff (academic or support) who wishes to provide students with reading package (study guides) which include not only original material but also copyrighted materials (i.e. chapters from books or articles from journals), should obtain permission from copyright owners or DALRO before duplicating or including any copyrighted material as part of the reading package
The following information must accompany each application for the reprographic reproduction rights (forms are available from the Copyright Officer or electronically on the library web site)
- Title of the publication (book, journal, periodical etc..)
- Author(s) of the publication or editor(s), compiler(s), etc
- Title of the specific chapter, section or article intended to be copied
- Author(s) of the specific chapter, section or article intended to be copied
- ISBN (in the case of books) or ISSN (in the case of a journal) number of the publication
- Number of pages (as printed) intended to be copied
- Number of students registered for course
- Number of pages in the entire publication
The University uses the transactional license for reprographic. DALRO’s transactional royalty rate for reprographic reproduction in public higher and further education institutions is set at R0,42 (VAT inclusive) per copy per as at 1 April 2008.
Course-packs (Study guides) or single-item handouts
These are course reading material (study guides) that are compiled for students as a course reading package. In this kind of application, the lecturers compiles class notes or lecturer notes and also includes copyrighted articles from journals or chapters from books and compiles this as a single-item handout or course-pack that is provided to students to use as reading guide. Copyright permission to duplicate and place copyrighted material should be applied for before this reading pack is duplicated and distributed to students
Reserved material (paper copies as part of lecturer notes)
These are class notes or lecturer notes which contains copyrighted articles which are included in course reading pack compiled by lecturers as part of class notes for students to consult and usually they are placed in the reserved section of the library and also a copy is placed at Minolta Copier Centre for students to be able to make or request a duplicated copy. Copyright permission to duplicate and place copyrighted material should be applied for before this reading pack is duplicated and placed on the reserve counter for students to consult.
Electronic Reserved Copies
These are articles which are scanned and placed in the electronic reserved section and for CLICK-UP. Students can access these articles electronically and they are saved in .PDF format. It is advisable for lecturers to apply in advance as the process is long to complete in time. Copyright permission to duplicate and scan copyrighted material should be applied for before this reading pack is duplicated, scanned, linked and placed in an electronic reserved page ( or CLICK-UP page) for students to access.