Placing copies of copyrighted material on the Reserve Section (hard copies)
Copies of journal articles, book chapters and other materials placed on Reserve must also comply with the Copyright law. When submitting photocopied material to be placed on Reserve, the lecturer or course-coordinators are required to indicate the original source of the material, the author, the publisher, the year of publication, number of students registered for the course, and in some cases, the total number of pages in the original work.
Placement of material on library reserve
The library will place single and/or multiple copies of copyrighted materials received from Lecturers / Course-Coordinators or Information Specialist on the reserve section in the library under the following conditions:
- The lecturer / course-coordinator who place copies on reserve affirms that all copies have been made in compliance with the Copyright Act.
- The appropriate reserve copyright notice is displayed prominently at all locations where material is accepted for placement on reserve.
- Copyright clearance has been obtained for items which are copyright protected
Placement of class or lecture notes on library reserve section
If lecturer notes contain articles from books or journals that require copyright clearance, before they are placed on the reserve section, copyright permission should be obtained
Making copies for Reserve Section
The reserve section staff member will not photocopy materials for faculty or academic departments to place on reserve but it is the responsibility of faculty or departments to provide the library with these copies to be placed on the reserve section after copyright clearance has been obtained.
Disposition of reserve materials
The reserve section will, at the end of the period of reserve use, remove and place in the storage room all copies of materials that have been placed on reserve.
Placing copies of copyrighted material on Electronic Reserve Section
Guidelines for placing copyrighted material on electronic reserve
The library will place material requested by lecturers / Course-Coordinators or Information Specialist on electronic reserve under the following conditions:
- A print version of any copyrighted material to be copied or scanned for electronic reserves has been lawfully acquired by or will be purchased by the library. Library staff will scan the material for placement in the electronic reserve system after copyright clearance has been obtained. The scanned material will be available for use during the entire academic session / year (e.g., quarter or semester) in which the course is given.
- There will be no charge for access to electronic reserve materials; the charge for copies made by students on library printers will be the same as for all other library printing.
- A copyright notice will appear on screen in the online reserve system and on copies of copyrighted material made of reserve section.
- Copyrighted materials on reserve will be accessible by article title, book or journal title, lecturer’s name, or course code. User authentication measures are implemented to limit access to students enrolled in the course for which the material is placed on reserve.
A copyright notice will be attached to each copyrighted document in the electronic reserve system.
Guidelines for scanning or copying material for electronic resource
Copyrighted Materials may be scanned for placement on electronic reserve after obtaining copyright permission so long as they do not exceed the guidelines listed below:
- One journal or newspaper article ( or 10% of the total , which ever is less)
- One chapter from a book ( or 10% of the total , which ever is less)
- An excerpt from a prose work so long as the excerpt does not exceed 10% of the work.
- One chart, graph, diagram, drawing, cartoon, or picture per book or per journal issue
Disposition of digitised reserve materials
At the end of each academic session, all copyrighted material in the electronic reserve database will be suppressed or removed unless permission has been obtained to retain the digitized version of the material.